Paperless Office

The paperless office has been the promise of computing almost since the start of the computing generation.   I don’t think we’ll ever see the back of paper, but I do think that the amount going around is getting drastically reduced.

I’m looking at a two foot high pile of paper in the corner of my office.  I know it’s “post-action” – I don’t need to do anything with it, but it still needs filing against possible future need.   And I just can’t be bothered.

This is on the back of a  productive day.  I’ve shifted a pile of paper over a foot high, done the stuff hidden in there,  and now I’ve got this pile which is growing and looking at me accusingly.   I need to get the paper shifted out of my office, and then start on the non-paper stuff.

So, the plan to tackle the paper is to expand my use of Evernote by purchasing their recommended Fujitsu ScanSnap scanner.  I already have a scanner, but it’s a single side scanner with limited document feed capability.  And since Amazon had some S1500 models on at a reduced price, it seemed like too good a deal to miss.

I do have some concerns about this approach, notably around security.  Evernote is cloud based storage, and the files are not encrypted.  So, I think some sensitive finanical files will need to be stored just locally on my PC.  I need to ensure they get backed up.

I believe the scanner can be configured to scan everything to a network drive and to evernote, so that will allow me to throw all of the data onto my NAS drive in parallel with an instant backup, so the availability question is covered.

There will always be books, but I think I can give the recycling guy a hernia next week when I stick all of this paper back into the recyling bank.

I think getting to a clutterless office is going to be a bigger challenge, but this is a good start.

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